How to Export Zoho Mail Backup to Dropbox?

Wondering how to export Zoho Mail backup to Dropbox but unable to find any appropriate method for the same? Then not to take concern any longer because in the write-up we have provided different approaches that will help you to directly export Zoho Mail backup to Dropbox without the risk of data loss.

Zoho Mail is a widely used email service for both personal and professional use. It is a secure and reliable business email solution designed to cater communication requirements of organizations.

Dropbox, on the other hand is a cloud-based service that enable users to store, share, and manage files online. It is reliable, easy-to-use, and secure and is helpful for the following reasons –

• Save photos, videos, and files online.
• Easy share files and folders by copying and sending link.
• Equipped with solid security options to prevent stored files & folders from unethical attacks such as password protection, watermarking, file recovery, permissions, and control access.
• Allows to work on projects with others simultaneously in real-time.
• Helps editing, annotating, and sign PDFs.
• Automatically backup files to keep the data secure and recoverable.
• Supports integration with other systems such as Microsoft & Slack.

Therefore, exporting Zoho Mail emails or emails of any other web-based emailing platforms into Dropbox is beneficial in terms of data safety.

How to Export Zoho Mail Backup to Dropbox?

There are multiple ways available to export Zoho Mail backup to Dropbox –

• Using Zoho DataPrep
• Using Zoho Backup Tool

Method 1. Export Zoho Mail Backup to Dropbox using Zoho DataPrep

Zoho DataPrep helps exporting Zoho database to Dropbox, a file hosting service. Dropbox provides file synchronization, client software, and personal cloud.

Export Zoho Mail Data to Dropbox

Step 1. Login Zoho Mail.

Step 2. Click Export Now by navigating to Export menu appearing in DataPrep Studio page.

Step 3. Go to Cloud Storage category and Dropbox option or type Dropbox in Search bar.

Quick Note. If the Dropbox account is already connected, then you may simply choose the existing connection under Saved Connections section and continue with the proceedings.

Step 4. If the data contains columns with personal data or ePHI data, then you may either include or exclude few or all of them in the Columns section.

You can set the necessary security methods below to safeguard personal data column:

• Data Masking – hides the original data with “x” to prevent confidential information.
• Data Tokenization – replaces each distinct value in the data with random value. Hence, the output is statistically identical to original data.
• None – go with None if you not wanting to use security method.

Step 5. If Dropbox is already connected, then click the existing connection for data export.

Quick Note. Click Add New link if you want to add new Dropbox account. You may even create multiple Dropbox connections as required.

Step 6. Authenticate Dropbox account when trying to add Dropbox for the first time. Tap Authenticate Dropbox button to authenticate the account with the necessary credentials.

Quick Note. The connection settings will be saved for future export. Credentials are securely encrypted and stored.

Step 7. You may now pick the desired saving type to export dataset – CSV, JSON, XLSX, XLS, XML, and TSV formats.

Step 8. Go to File export option to choose the desired saving type. You can either select Add as new version or Add as new file during export.

Step 9. You may also click Advanced Options link for the following options –

• Use the character encoding options to encode the file such as UTF – 8 by using File encoding option.
• Make use of Row Separator such as UNIX (Line Feed) or MAC (Carriage Return) to make sure that the line endings are properly translated.
• You can differentiate the point at which the content of a text field begins and ends using Text qualifiers such as Single Quote (‘) or Double Quote (“).
• You can separate out the data or split using a Delimeter such as Comma(,) , Semicolon (;), or a Space.
• Opt for the Compress File option to save export data as a .zip file.
• Encrypt the file and secure it by applying a password before export.

Step 10. Go to the folder where you need to save the file and tap Export.

Quick Note. You may also perform the data export into shared folders in Dropbox.

Step 11. Click Configure Schedule link if you schedule the export after export process.

Method 2. Export Zoho Mail Backup to Dropbox using Zoho Backup Tool

To export Zoho Mail backup to Dropbox, make use of MacMister Zoho Email Backup Software Mac & Windows. Although, the application has 30+ webmail options but users may select Zoho Mail from the list, add the credentials, verify listed folders, choose Dropbox from Select Saving Options, set the sub-options and click Start Backup button. Within seconds, the software will export data to Dropbox from Zoho Mail without data loss.

Moreover, the tool is designed with many remarkable features with the help of users can perform the process according to the requirements. Also, a freeware version of the software is also available with the help of users can check the migration process for free.

Working Steps to Export Data to Dropbox from Zoho Mail on Mac

Step 1. Download, launch, and run the app on any macOS.

Step 2. Choose Zoho Mail option from the left. Add Zoho Mail credentials. Click Login button.

Step 3. Zoho Mail account will connect with the tool and all its folder items will start to appear on the left pane.

Step 4. Go to the right-pane, click Select Saving Options, and select Dropbox option from the drop-down list.

Step 5. Apply Dropbox sub-options including filters as per your requirements and click Start Backup button.

Step 6. The Email Backup Report will generate that shows the live migration progress of Zoho Mail to Dropbox.

Within seconds, the migration will be finished and then “Process Completed” pop-up will appear which confirms that the tool has successfully implemented the process. Click OK button and then go to the Dropbox account to check the results. You will see that the application has accurately performed the process. The data will not get affected.

Epilogue

The write-up here offered multiple ways to fix how to export Zoho Mail backup to Dropbox. The first method is manual and free to use but very time-consuming and need technical skills. The second method is direct, cost-effective, and secure. Anyone can operate it and perform the process within seconds with 100% accuracy. Also, a free demo is available with the help of users can experience the entire process for free. It also allows to export first 25 Zoho Mail emails free of cost.