How to Save Outlook Emails to External Hard Drive Mac?

admin | Communications how to macOS Products Services software technology | 5 minutes read | Modified on: 15-09-2023

Do you want to protect some of the confidential Outlook emails to the external hard drive on Mac? Wondering how to save Outlook emails to external hard drive Mac in an easy and safe way? No worries, read the segment and a wonderful solution will become visible to you which will help to save Outlook emails to an external hard drive Mac with attachments and other items very quickly.

Let’s discuss this further by taking the help of some queries that trouble most of the users.

Common Queries

“I am working as an Analyst in a company and using Microsoft Outlook on my MacBook. Due to some technical problems I have to move to a different system and need a backup of all the Outlook emails to hard drive. There are lots of options available on Google but it would be good if you could help me out by suggesting the appropriate and suitable method that can safely transfer Outlook emails to external hard drive on Mac.”

“As a Team Leader, I have to make use of Microsoft Outlook on my Mac system day-to-day to connect with the other team members. But from time to time, it creates a lot of problems. Sometimes it just didn’t open and I had to wait for hours to use it again. And there are many critical email files stored in it. It gives me fear what if I lose them. So, I am thinking about saving all the important email files to my external hard drive. This will prevent me from many future regrets. Can anyone give me advice on how can I save Outlook emails to a hard drive?

Why it is so important to Save Outlook Emails to External Hard Drive Mac?

There are many benefits of saving Outlook emails to external hard drive Mac and some of them are:

Protection from accidental loss

Saving emails to external hard drive will protect users from regrets that come from unexpected or accidental loss of files. It can be due to some technical issues or due to own user’s own mistakes.

Prevent from Data Theft

Email applications are susceptible to hacking. Several hackers suddenly break into the user’s account and try to steal the necessary files from the same. So, taking the backup of essential data regularly and deleting them from the main account will not only save users but their important database as well.

Creates More Storage Space

Taking the backup of Outlook emails to external hard drive will make more storage for new emails. This will not just prevent additional purchase but also help users to easily organize their new emails in already existing space.

However, we have discussed the main benefits here but there are ample advantages of saving Outlook emails to the external hard drive on a Mac.

Let’s discuss the methods with the help we can save emails from Outlook to hard drive Mac.

There are two approaches to performing the task. In the first method, we will be extracting the important files into OLM from Outlook on Mac. And, using the expert’s recommended solution we will quickly save the extracted files to the external hard drive.

Step 1. Download or Archive Outlook Emails on Mac Locally

Follow the simple and common steps to download Outlook emails locally on macOS:

  1. Open Mac Outlook email client on macOS.
  2. Go to the File displayed on the top-left of the screen.
  3. Click the Export option appearing in the drop-down list.
  4. Export to Archive File window will appear. Choose the necessary data to export and click on the Continue button.
  5. Choose the required destination path to save the resultant OLM files.
  6. Click on the Continue button.

Now, proceed with Method 2 and successfully transfer all emails from Outlook Mac to external hard drive.

Step 2. Save Outlook Emails to External Hard Drive Mac in a Bulk

You can use MacMister OLM Converter for Mac to save Outlook emails to external hard drive Mac in bulk. The application has the ability to convert OLM files into 15+ saving options such as PDF, TXT, DOC, CSV, PST, HTML, MHT, IMAP, Gmail, G Suite, Office 365, and more. It has a friendly GUI and is equipped with a simple environment that is accessible by all technical and novice users. Even, the steps are also not lengthy as they will save the time and energy of users by transferring unlimited Outlook emails to external drive in a minimum time.

Moreover, it has many beneficial features that users can apply as per the requirements to get the desired results. However, a free demo version is also available with the help of users can check the working and options of the application for free.

Easy Working Steps to Save Outlook Emails to External Hard Drive Mac

Step 1. Download and run MacMister OLM Migration Tool on any macOS.

Step 2. You can use Add File(s) button to add few OLM files on the tool or make use of Add Folder button to add the folder with the list of multiple OLM files on the software. Click Next.

Step 3. The software now starts listing the OLM files on the application pane with checkboxes. The checkbox will help users to proceed further by performing the necessary selection of the files that they need in an external drive. It is actually optional and can be used by those who want to transfer the specific OLM files instead of the entire list. Click Next to proceed.

Step 4. Through the Select Saving Options property, choose the necessary saving option such as PDF.

Step 5. Now, there are multiple PDF options present. Set them as per the need and tap Export button to start the process.

Step 6. The process will immediately start and a Live Conversion Window will appear which will help in tracking the conversion status of OLM files.

As soon as the process is finished, users will receive a “Conversion Completed” pop-up window with the OK button that needs to be clicked to close the message. Now, you can transfer the resultant PDF files to external hard drive and protect your Outlook emails. However, there is no need to worry about your data originality because it will remain precise and intact throughout the process.


In the blog, we have gone through the wonderful approach that will smoothly save unlimited Outlook emails to external hard drive Mac at once. No modifications will be made to the data during the process. One can download its free demo to analyze the complete software’s working steps and features. Moreover, it will allow you to save 25 Outlook emails with attachments free of cost. For any assistance, you can reach out to MacMister Support.