How to Connect & Add Google Workspace to Outlook?

admin | Google Workspace how to Outlook | 5 minutes read | Last updated on August 14th, 2024,

Are you facing trouble when adding Google Workspace account into Microsoft Outlook? Constantly dealing with how to connect Google Workspace to Outlook easily? Looking for some methods that could fix the issue without hassle? If yes, then follow the segment where different methods are discussed that you can undertake to add Google Workspace to Outlook.

Overview

Google Workspace is a Google online service that includes the collection of cloud computing, productivity & collaborative tools with variety of software and products. It possesses applications such as Gmail, Calendar, Contacts, Drive for storage, Google Meet & Chat for real-time communication, and more.

Microsoft Outlook, on the other hand is a desktop-supported email application which works as a personal information manager for many users. Microsoft first introduced Outlook for Windows and later launched for Mac. And on both the operating systems, the email client became very popular. Both Windows and Mac users are impressed with its services.

So, in the next section we have provided the detailed procedure to connect Google Workspace to Outlook on Windows and in Outlook Mac.

How to Connect Google Workspace to Outlook on Windows?

Enable IMAP in G Suite Account Settings

IMAP (Internet Message Access Protocol) that allow users to access the emails saved on a remote server by utilizing multiple devices.

But, make sure to turn on the IMAP Settings and follow the steps mentioned below –

Step 1. Sign-in to Google Web Apps and click Settings (gear icon) appearing on the top-right of the account.

Step 2. Navigate to Forwarding and POP/IMAP tab, go to IMAP access option and check if IMAP is enabled or not.

Step 3. If IMAP is disabled, Select Enable IMAP option and tap Save Changes.

Add Google Workspace Account in Microsoft Outlook

After enabling IMAP in Google Workspace account, add email account in Microsoft Outlook.

To do so, follow the steps mentioned below –

Step 1. Open Outlook on Windows, click the File option, and tap Add Account button.

Step 2. Provide G Suite account email ID, go to Advanced Options, select the checkbox of “Let me see my account manually” and click Connect.

Step 3. Choose IMAP as Account type.

Step 4. Provide the password of G Suite account and hit Connect button.

Step 5. If an error message appears that shows you couldn’t login to incoming POP/IMAP Server, then click Change account settings option.

Step 6. In Incoming mail server, enter imap.gmail.com and set Port Number as 933. Select SSL/TLS from the Encryption dropdown menu. In the Outgoing mail server, enter smtp.gmail.com and set Port Number as 587. Click Next.

Step 7. Outlook will then check the connection with IMAP Server and send the test email first. Once it is successful, click the Close button.

Step 8. The account mailbox will appear in Outlook. Choose the necessary email to view and check the content.

Note. The Outlook connection for Google Workspace will only add emails and not calendars or contacts.

How to Add Google Workspace to Outlook on Mac?

Step 1. Open Outlook on Mac.

Step 2. Go to Tools menu appearing at the top of the screen and choose Accounts.

Step 3. Tap + button and click New Account.

Step 4. The Set Up your Email Outlook screen will appear. Specify email address and click Continue button.

Outlook for Mac will now try to automatically detect the settings to connect to the server. If it is successful, a screen will appear that shows the correct settings and option i.e. Add Account.

If you get the message i.e. Sorry! We couldn’t find a match! Then tap IMAP/POP icon to move ahead.

To check the account settings, make sure they are set up just as exactly as shown in the image above.

Note: The username is always the email address of the account that you are trying to configure. By clicking the Add Account button, a confirmation message will appear on the screen confirming that the account is successfully configured.

Default Email Account Settings (Google Workspace)

Make use of SSL/TLS for outgoing email port as shown below – both should work without issue.

Secure SSL/TLS Settings (Recommended)

Username: Use the complete email address of an email account.

Password: Use the specified email address password.

Incoming Server: imap.gmail.com (or pop.gmail.com if it is POP account)

IMAP Port: 993

POP3 Port: 995

Outgoing Server: smtp.gmail.com

SMTP Port: SSL as 465 or TLS as 587

Note. IMAP, POP3, and SMTP need authentication

How to Backup Google Workspace Emails to Outlook?

The direct and time-saving approach to backup Google Workspace emails to Outlook is MacMister Email Backup Software Mac & Windows. It has 30+ webmail sources and Google Workspace is one of them. Users can directly select it, add its necessary credentials, choose PST/OLM from the select saving options menu and click Start Backup button. This will immediately transfer all Google Workspace emails to Outlook with attachments without data loss.

Download Now

Moreover, the tool has remarkable features to offer that users may apply according to the requirements to implement the necessary process. Also, the trial edition is available that users may take help of to understand the migration steps for free.

Working Steps to Backup Google Workspace Emails to Outlook on Mac

Step 1. Download, install, and run the software on a Mac-based system.

Step 2. Select Google Workspace/G Suite from the left. Add the credentials. Click Login button.

Step 3. The Google Workspace account will connect with the application and the entire list of mailboxes appear on the left software screen.

Step 4. On the right, click Select Saving Options and select PST/OLM from the menu.

Step 5. Set the options of PST/OLM according to the requirements and click the Login button.

Step 6. The tool will display Email Backup Report which shows the live migration status of Google Workspace emails.

In few seconds, the process will end and a message will appear on the screen “Process Completed”. Click OK and import the resultant files in Outlook Windows & Outlook Mac. If the emails are converted to PST, then import the same into Windows Outlook and if OLM was chosen for conversion, then import the file in Mac Outlook.

However, the application will keep the folder structure and email content accurate throughout process.

Epilogue

In the write-up, we have offered different approaches to fix “how to add Google Workspace to Outlook” on both Mac & Windows. The steps are easy and simple. Users can take assistance from experts and quickly connect Google Workspace account into Microsoft Outlook. Besides, we have provided the backup solution as well i.e. MacMister Google Workspace to PST/OLM Converter for Mac & Windows with the help of users can migrate Google Workspace emails to Outlook supported formats i.e. PST & OLM. It has a free demo version available which users can use to analyze the software process entirely by migrating first 25 Google Workspace emails to Outlook PST free of cost.