How do I Save an Email as a Document on a Mac?

admin | forensics software technology | 4 minutes read | Modified on: 10-02-2022

There are lot of Mac users who are looking for a reliable solution to save emails as a document on a Mac. In case you are one of them, then no need to go anywhere because MacMister is here to help you out.

There are numerous reasons why user thinks to save an email as a document on Mac. Mac Mail is a default email application of Mac OS which is also known as Apple Mail. However, mails on Mac Mail can only be opened on Mac OS, so if a file contains an important information and a user wants to access it on a different platform, then for that they save a copy of their emails in a document PDF format.

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Why to Save an Email as a PDF Document on a Mac?

PDF is a Portable Document Format that is accessible on any platform. Users do not need the support of any kind of a different operating system, hardware or software to view PDF data. It is a universal acceptable file type. Some advantages of using PDF format are listed below –

  • The content layout in PDF file will totally accurate, no matter on which platform you are using it.
  • Allows to integrate multiple content types such as text, vector graphics, images, audio files, animation, videos, 3D models, buttons, hyperlinks etc. All these elements could be combined in a same document and later organized as a report, portfolio or a presentation.
  • Anyone can easily use PDF to create, view and read.
  • PDF files are accessible anytime from any location.
  • Includes multiple security options to safeguard PDF document such as watermarks, passwords or digital signature.
  • In spite of containing so much information, PDF file size can be easily compressed without getting worried about the quality of image.

Now, if a user wants to save mail as a PDF document on Mac, then there are multiple techniques available and both of them are discussed in the further section.

Multiple Ways to Save an Email as PDF Document on a Mac

There are two methods available, users can use the suitable one and perform the process as per need.

Method 1. Save an Email as PDF Document Manually

Step 1. Go to Mail on Mac machine.

Step 2. Double-click on the email message that you want to open.

Step 3. Now, navigate to Mail menu and click Print. A box will appear.

Step 4. Select ‘PDF’ drop-down menu and choose ‘Save as PDF’ option.

Step 5. Choose the desired location or folder where you want to save the email as PDF. Give a name to your document as per your need and hit Save. The message will be successfully copied to PDF file.

You can utilize this method if you have few emails to be copied in PDF format. In case you have numerous folders or files, then use the Method 2.

Method 2. Save an Email as a PDF Document on Mac Instantly

Mac MBOX Converter is an advance conversion utility that allow users to save unlimited emails as a PDF document on Mac at once. The software carries simple steps and easy GUI that ease the user worries and allow them to perform the entire process effortlessly without any data alteration. Both novice and professional users can access the application to save an Email as a PDF document on Mac.


The application include many features and strong options that help users to save emails in a PDF document as per need. Download the trial edition to evaluate and check the whole functioning of the tool free of cost.

Steps to Save an Email as a PDF document on Mac

Step 1. Run Mac Mail to PDF on Mac.


Step 2. Load Mac Mail email file or folder by taking help of Add Files and Add Folder button. Click Next.


Step 3. All the email files will be appear with checkboxes. These checkboxes can be used for selective conversion. Click Next.


Step 4. Move to Select Saving Option and select PDF file type.


Step 5. Set other PDF options according to need such as embed attachments to PDF, extract attachments to PDF, destination path and file naming option. Once done, click Export.


Step 6. Tool will show the Live Conversion status on the screen and when it completes, you will get a message on the screen ‘Conversion Completed’. Click OK to exit.


Now, you can go to the specified destination path to check the converted file. You will see the entire data is completely precise.

Note. Try out the free demo of the software that allows to check the process by converting 25 emails as a PDF on Mac with attachments. It will help you to know the complete processing as well as associated features free of cost.


The article provided two different techniques to save an email file as a PDF document on Mac. Users can choose the desirable solution and perform the process accordingly. However, no matter which method you opt, make sure to take the backup of your original files before proceeding with any technique. It will save you from any type of misshapen.