How to Set Outlook for Mac Out of Office Auto-Reply?

admin | Communications how to outlook for mac Products Services technology | 3 minutes read | Last updated on December 11th, 2023,

Looking for a technique to set out of Office in Outlook Mac? Not to worry, just know the step-by-step tutorial to enable and configure Outlook for Mac out of Office Auto-Reply feature.

Out of Office, is known for sending automatic replies to messages during the unavailability of a user. Setting up the Out of Office Auto-Reply feature is easy and can be done by executing just a few steps.

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As with the new release of new Outlook for Mac version, features like Out of Office Auto-Reply assistant are now available to Apple users. Users working in an Office 365 environment on Mac will feel wonderful after receiving such great news. So, in the following post, we will discuss the step-by-step procedure on how to enable out-of-office feature in Outlook for Mac email client.

Steps to Configure Out of Office in New Outlook Mac

The Out of Office feature in Outlook Mac generates auto-reply rule to address people that you are currently not available.  To enable the option, follow the steps.

Step 1. Open Outlook for Mac email client. On the left navigation pane at the bottom, select Mail.

Step 2. Navigate towards Tools and select Automatic Replies.

Step 3. Tick the checkbox of Send automatic replies for account “(your account)”.

Step 4. Now, come towards “Reply once to senders outside my organization” option and specify the required automatic reply you would like to send.

Step 5. To set the start and end dates, tick the checkbox of “Send replies during this time period” and set the required start and end dates as well as times.

Note. When you select this checkbox and set start and end dates as well time, then the replies of out of office will automatically turn off when the end data and time occurs.

Step 6. In order to set the options to reply the people working outside organization (if enabled with Exchange administrator), click the checkbox of Send replies outside my organization and then choose Send only to my contacts or Send to all external senders and under “Reply once to senders outside my organization”, enter automatic reply.

Step 7. Press OK button.

Steps to Disable Out of Office in New Outlook Mac

Step 1. Open Outlook on your Mac. Go to the bottom left navigation pane and click Mail.

Step 2. Navigate towards Tools and click Automatic Replies.

Step 3. Un-tick the option of Send automatic replies for account “(your account)” checkbox.

Steps to Configure Out of Office in Old Outlook Mac

Step 1. Open Outlook on Mac. Go to the bottom left navigation pane to select Mail.

Step 2. Click Tools and choose Out of Office option.

Step 3. In Autoreply Settings screen, select the required account appearing on the left. Tick the checkbox of Send automatic replies for account “(your account)”.

Step 4. Scroll until you see Reply once to each sender and enter automatic reply.

Step 5. To set the start time and end time, tick the checkbox of Only send replies during this time period and specify start and end dates and times.

Note. When you select this checkbox and set start and end dates as well time, then the replies of out of office will automatically turn off when the end data and time occurs.

Step 6. In order to set reply for people working outside organization (if enabled by Exchange administrator), select Also send replies to senders outside my organization. Select Send to external senders, and in Reply once to each external send, specify automatic reply.

Step 7. Press OK button.

Steps to Turn off Auto-Reply in Old Outlook Mac

Step 1. Open Outlook on Mac and at the bottom left navigation pane, select Mail.

Step 2. Navigate to Tools and click on Out of Office option.

Step 3. Un-tick Send automatic replies for account “(your account)” option.

Epilogue

In the write-up we have discussed steps to configure and enable out of office replies in Outlook Mac. We have provided the steps for users using new and old Outlook for Mac version. If you face any problems while implementing the steps, contact MacMister Support.