Removing and Re-adding Account & Data from Outlook for Mac

Removing and re-adding account and data from Outlook Mac is often essential for several reasons. This necessity probably arises due to a new update or at times, Microsoft Outlook display glitches that disturb the smooth operation of an email client. So, in the blog we have provided a user-friendly and simple approach for removing and re-adding account and data from Mac Outlook.

Microsoft Outlook has become an important medium for managing email communications. Several Mac users who are searching for enhanced email functionality and solid security choose Microsoft Outlook over Apple’s default email client i.e. Apple Mail. The email platform enable users to send and receive messages create tasks; manage calendar events, schedule meetings and organizing journals, all of which contains essential users’ data that must be stored securely. Additionally, MS Outlook automatically stores the information in specialized data files created by email application. It is necessary to remember that Outlook supports two different data file formats on two different operating systems i.e. Windows and Mac that display large differences.

In a Mac OS environment, Microsoft Outlook keeps the entire data in a single database file represented as OLM. As a result if the account is deleted, then its related data will also get erased from the database. Whereas, Windows Outlook operates in a different way, the equivalent data files remain preserved. Thus, to discard the data, one needs to locate to remove individual PST files that are separately generated for every account.

How to Remove Account from Outlook Mac App?

Removing account from Outlook Mac is a straightforward process. One may follow the step-by-step guide mentioned below to remove account from Outlook Mac App:

1. Run Microsoft Outlook on a Mac device.
2. Go to Outlook menu and navigate to Preferences.
3. In a “Personal Settings” row, choose Accounts.
4. A list of accounts will appear on the screen that you are using. Choose the required account to remove it from the same appearing on the left side of the bar.
5. On the left, go to the bottom of the window and click on the minus (-) icon. Tap “Delete” to confirm if a message prompt asking to confirm the deletion of a chosen account.

How to Re-Add Outlook Account on Mac OS?

Adding or re-adding Outlook for Mac account is somehow same as deleting account from Mac Outlook, with only small variations in later stages of the process. However, below is a step-by-step guide discussed to add a profile on Mac Outlook having similar steps that are applicable for deleting an account in Outlook.

1. Run Microsoft Outlook on Mac.
2. Go to Outlook menu and navigate to Preferences.
3. Choose “Accounts” by navigating to “Personal Settings” row.
4. Go to the bottom-left of the screen, click (+) sign and tap New Account.
5. Specify Office 365 login details – email ID and password and tap Continue button to sign in.
6. After signed-in successfully, start using your new account on a Mac Outlook.

However, when deleting an account from Outlook Mac, it is important to take the backup of OLM data even if you want to re-add the same profile later. There is a risk associated of losing critical data during the process of removal or re-adding due to several factors such as data corruption or data damage. To avoid such occurrences, it is important to have a safe method to protect Outlook for Mac data. Due to this, you may use MacMister OLM Converter for Mac & Windows. Although, the third-party tool will not directly help in removing or re-adding an account and data from Outlook Mac, but ensures the safety of OLM data.

The application will protect the data of Outlook Mac account when performing the removing or re-adding account profile process. The tool extracts OLM data into 15+ saving options such as PST, MBOX, EML, MHT, CSV, HTML, DOC, Yahoo, Office 365, IMAP, and more.

Epilogue

There are several Mac users who use Outlook for Mac to manage email communications with event, journal entries, contacts, schedule, and more. Microsoft Outlook also delivers some exceptional features with data security. However, like any technical service, Microsoft Outlook also encounters some problems on Mac devices. At times, it shows unpredictable behavior that creates problems with the users. To resolve the issue, one can remove and re-add Outlook for Mac account. In the write-up, we have also highlighted the process which can be followed to solve the issue. But if you not able to handle the process, then the third party app would be beneficial. It will help in creating the backup of Outlook for Mac database. It has a trial edition as well that can be used to understand the whole working process for free.